A data room is a secure space where confidential business data can be shared with partners, investors and other stakeholders. It also includes features like watermarking, auditing, and more specific settings for access control. When choosing a data room vendor, take note of the kinds of security the product offers and whether or not it can support the file formats that your team uses.
Some providers also provide additional security features like auto-indexing or fence view. In addition, look for a service that allows you to synchronize the contents of your desktop, FTP or other storage sources to the data room to ensure quick and easy organization. Additionally, you should determine whether the data room provides multilingual search engines as well as OCR for searching text in PDF documents.
It is also important to determine if your chosen provider has the ability to remove specific parts or the entire content of documents. This feature will protect sensitive information by removing personal data from images or PDFs.
Some of the top VDR vendors offer extensive reporting and analytics features which allow you to track activity on your virtual data room. Choose a vendor that can monitor all uploads, downloads, as well as views of files, in addition to allowing you to create customized reports based on this activity.
A trial-free offer is another feature that you should look for. It allows you to test premium features like data uploading, innovative collaboration and security features without the need to pay upfront. iDeals provides a 30-day free trial that includes unlimited preparation time, 2 admins 500 MB of storage space, the ability to secure your files, dynamic watermarking and a basic digital rights management system.
